About the Organization

The Alice Austen House fosters creative expression, explores personal identity, and educates and inspires the public through the interpretation of the photographs, life and historic home of pioneering American photographer, Alice Austen (1866-1952). As a vibrant cultural center, the Alice Austen House keeps the daring spirit of the early American photographer alive by presenting changing exhibitions of Alice Austen’s pioneering historic photographs and of contemporary photography, providing education programs for students, and offering a range of cultural programs for the public. A charming Victorian Gothic Cottage that was Alice’s home serves as the museum and is located in a lovely park on the shore of Staten Island near the Verrazano-Narrows Bridge with sweeping views of Brooklyn and Lower Manhattan. Alice Austen House is owned by the New York City Department of Parks and Recreation, operated by the Friends of Alice Austen House Inc 501(c)(3) non-profit organization, and a member of Historic House Trust. The Alice Austen House is a New York City and National Landmark, on the Register of Historic Places and a member of the National Trust for Historic Preservation’s distinctive group of Historic Artists’ Homes and Studios. Learn more at www.aliceausten.org

Job Openings

Bookkeeper – Temporary Part-Time Position

Position Description

Under the direction of the Executive Director, this position is responsible for performing a variety of bookkeeping and accounting duties including processing payroll twice monthly, financial record keeping and transactions including accounts payable, receivable and maintaining the general ledger. Desired individual will have advanced experience with QuickBooks, experience working in a nonprofit organization, an outgoing and friendly personality, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail, and ability to work well with the museum’s administrative team and board of directors. This position ensures that the non-profit museum is keeping accurate financial records, processing income and handling accounts payable in a timely fashion, and that the Executive Director is furnished with monthly reports and the board of directors with quarterly reports in order to carry out their fiduciary responsibilities.

Duties & Responsibilities

·Processes payroll through ADP service every two weeks at the close of pay periods; records, verifies, and distributes payroll records.

·Issues check payments for bills, invoices, and employee reimbursements in an accurate and timely manner

·Records income and expenses in Quickbooks and ensures that all transactions are appropriately categorized

·Collects donation checks and other payments and prepares regular deposits to museum bank accounts

·Ensures proper documentation for expenses is provided and works with staff or contacts vendors or contractors for W-9 and other necessary forms

·Works closely with the Development Officer, who is the main point of contact with members, donors and patron to reconcile with development records and acknowledge receipt of funds

·Works closely with the Executive Director, who is the main point of contact for all grant monies & reporting to provide financial reports and information as requested and assist with grant budget tracking;

·Reconciles bank accounts and provides reports to Executive Director and Board Treasurer each month; keeps clear records of all grant account activity and alerts Executive Director to past-due accounts in a timely manner.

·Generates monthly income/expense reports & balance sheet from Quickbooks. Transfers income/expense data into budget v. actual Excel template and distributes to executive Director and Board Treasurer on a quarterly basis for Board meetings.

·Prepares 1099 forms annually for consultants

·Provides necessary reports, support and financial documentation for to auditors for annual audit and records journal entries to close out fiscal year

·Proactively maintains highly organized filing system to maintain proper financial records; files invoices, payroll paperwork, reimbursements, insurance information and other financial records

·Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

·Assists in the development and implementation of financial systems and procedures as needed

·Performs other duties as assigned by Executive Director

 

Qualifications and Job Requirements

·Advanced proficiency in QuickBooks required

·Nonprofit bookkeeping experience preferred

·Associate’s degree (AA/AS) or equivalent; three to five years’ related experience; or equivalent combination of education and experience.

·Attention to detail

·Strong mathematical skills

·Proficiency with Microsoft Excel and Office Suite

·Strong organizational, problem-solving, and analytical skills; self-directed with the ability to manage priorities and workflow

·Good judgment, with the ability to make timely and sound decisions

·Excellent verbal and written communication skills

Compensation:  $20/hr

 

Schedule: Approximately 5 hours per week. Flexible hours to be determined with Executive Director.  

Temporary hire for initial 4 month period, with the possibility of extension.

 

Start date: Hiring immediately.

 

To Apply: Email resume and cover letter to the attention of Janice Monger, Executive Director at apply@aliceausten.org with the subject line Bookkeeper. Application deadline: 5/31/17.

We also have seasonal internships and volunteer positions available. Email info@aliceausten.org for more information.

Friends of Alice Austen House, Inc is an equal opportunity employer. 

 

Lead Photo Archivist – part-time, grant-funded staff

 

Position

The Alice Austen House seeks an experienced and responsible Lead Photo Archivist to examine, assess and catalog the museum’s primary collection of Alice Austen’s photographs and related works on paper. The preferred candidate will be responsible for daily oversight of this term collections project including adherence to collections management protocol and will be supported in this endeavor by the Assistant Archivist. The culmination of this project will be a fully completed item level catalog of the museum’s photographic materials utilizing PastPerfect collections software, including identification of specific photographic process and item condition documentation. This position is project-based and grant-funded, and requires an availability to work on-site on Staten Island. The Lead Photo Archivist reports to the Executive Director.

Primary Responsibilities

·Develop and implement project work plan and work on deadline

·Hire and train the Assistant Archivist to aid in project completion

·Review and assess the condition of the materials within the collection as well as identify and aid with medium identification

·Utilize PastPerfect to create an item level catalog from the existing box level collection

·Take a digital capture of each item to serve as a reference image within the database

·Problem solve when gaps in collections records exist; research images as necessary

·Bring project to completion within proposed timeframe having effectively catalogued the entirety of the museum’s collection of photographic materials and works on paper

·Assess and report on next steps for further cataloging work

 

Qualifications

·Minimum 3 years of professional archives experience

·MLS or MA degree, preferably in archives or museum-related field

·Experience with photographic collections in an archive setting required; a working knowledge of late 19th and early 20th century photographic materials highly desirable

·Self-driven and able to delegate project needs to the Assistant Archivist

·Meticulous attention to detail and an awareness of best practices protocol when engaging with collections materials

·Knowledge of accession records best practices and establishing standardized catalogue records

·Strong problem-solving and research abilities

·Must have a thorough understanding of collections management software; PastPerfect expertise preferred

·Fluency in photographic process identification desirable

 

Compensation: Competitive non-profit hourly rate.

 

Schedule:

25-30 hours per week for a 3 - 4 month period. Schedule flexible and negotiable between Tuesday – Friday, 9:30am – 5pm and/or Saturday - Sunday, 10:30am - 5pm.

 

Start date: Early June 2017.

 

To Apply: Email specific cover letter stating your interest and qualifications and your resume to the attention of Janice Monger, Executive Director at apply@aliceausten.org with the subject line “Lead Photo Archivist – [Your Last name, First name].” No phone calls. Receipt of application will be confirmed. Candidates will only be contacted if selected for an interview. Application deadline: May 31, 2017.

 

Friends of Alice Austen House, Inc is an equal opportunity employer. 

 

 

 
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